Person file

You can record any type of person in the Person file, including historic and contemporary people and companies, and groups such as communities.

Video

Watch this video in our Vernon CMS webinar series on YouTube to see the Person file in our Demo system.

Explainer

Explainer: Person file in Vernon CMS (Vernon Systems blog)

Overview

• Person records can have multiple names of varying types. This means that you can record acronyms, common names, preferred names, maiden names, known as, and aliases. Each name can have a date associated, so you can record when a name was changed.

• Person records can link to one another to show familial or business relationships.

• The Person file can connect to your other records like Objects, Events, Documents and Activities.

• You can see a person's roles in other records by opening the Person - Roles window.

Identification window - Name, Date, Address tab

General fields

• Record Type

• Person/Corporate Type

Name fields

• Name Type

• Title

• First Names

• Known As

• Last Name/Corporate Name

• Initial

• Pronouns

• Name Date

• Postnominals

Birth and death fields

• Date of Birth/Date Established

• Date of Death/Date Closed

• Place of Birth/Place Established

• Place of Death/Place Closed

• Life Date Notes

Gender and sexuality fields

• Gender

• Gender Notes

• Sexuality

• Sexuality Notes

Email address fields

• Email Address

• Email Address Date

• Email Address Notes

Web address fields

• Web Address

• Web Address Notes

Telecom fields

• Telecom Type

• Telecom Number

• Telecom Date

• Telecom Notes

Address fields

• Address Type

• Address Line

• Address Place

• Address Postcode/Zip

• Address Date

• Address Notes

Identification window - Active, Nationality tab

Activity fields

• Active Dates

• Active Place

• Active Notes

Nationality fields

• Nationality

• Nationality Date

• Nationality Notes

Ethnicity and community fields

• Ethnicity

• Community

• Community Details

• Language

• Language Details

• Ethnicity/Community/Language Notes

Category fields

• Category

• Category Notes

Religion and politics fields

• Religion

• Political Group

Identification window - Work/Relations tab

Occupation fields

• Primary Occupation

• Secondary/Other Occupation

• Contact Details

Employment fields

• Employs

• Employed By

• Job Title

• Employment Date

• Employment Notes

Related person fields

• Related Person

• Related Person Is

• Related Person Date

• Related Person Notes

Work title fields

• Work Title

• Work Title Notes

Distinction/rank fields

• Distinction/Rank

• Distinction/Rank Date

Use Instead and Used For fields

• Use Instead Term

• Used For Term

Last facilities report fields

• Last Facilities Report Date

• Last Facilities Report Notes

Identification window - Biography tab

Biography fields

• Biography Display

• Biographical Type

• Biographical Role

• Biographical Date

• Biographical Event

• Biographical Person

• Biographical Place

• Biographical Reference

• Biography Notes

General fields

• General Flag

• General Flag Notes

• Mailing Lists

• General Notes

Identification window - Body Measurement tab

• Measurement Description

• Size Category

• Measurement Type

• Body Part

• Measurement Reading

• Precision

• Measurement Date

• Display Flag

• Measurement Notes

Roles window

The Person - Roles window shows the files where a person has a role in a record. The Count column shows the number of records in a file where a person had a particular role.

You can double-click a row to see the individual records in List Manager.

Other windows in the Person file

• Correspondence History

• Document References

• Photo/Audio-Visual References

• Tasks & Their Costs

• Authority Management

• User Defined Fields

• User Views

See also

• Search on Person records in other files

• Check for duplicate Person records

• Create a custom Person name format