Used For Term field
The Used For Term field records the non-preferred term or terms that the current term is used for.
How this field works
Vernon CMS maintains a reciprocal relationship between the Use Instead Term field (preferred term) and the Used For Tern field (non-preferred term). If a term is entered in one of these fields, the system makes a corresponding entry against that term, recording it as the "opposite" term of the current term.
Once a relationship has been established between terms, you can enter either term in the relevant field and the system will prevent use of the non-preferred term.
You can search on either term and the system will find all instances of both.
The relationships between Use Instead and Used For terms are not retroactive. That is, if a term is used in the system and a Use Instead Term is later recorded for that term, the system will not replace the original term with the Use Instead Term.
Examples
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In the Place file, on the record for the term Netherlands, you might enter Holland as the Used For Term. In other words, the term Netherlands should be used instead of Holland (the non-preferred term). The Use Instead Term field on the Holland record will be updated with the term Netherlands.
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In the Classification file, on the record for the term Backpack, you might enter Rucksack as the Used For Term. In other words, the term Backpack should be used instead of Rucksack (the non-preferred term).
Field details
Field type
Internal field name
AU_USED_FOR
Location
Locations
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Person > Identification window > Work/Relations tab
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All other hierarchical authority files: Thesaurus tab
Searching on this field
Use a Select Statement.
Reporting on this field
Select Used For in Reporting.
You can sort on this field.
