Photo/Audio-Visual file

You can record photographic and audio-visual material so that they can be viewed and played within Vernon CMS. You can record digital and non-digital images, as well as video and audio files.

Overview

A record in the Photo/Audio-Visual file stores a link to where your image, video, or audio file is located on your organisation's network. You need to create a Photo/Audio-Visual record for each image that you want to show in Vernon. You can then link a record in another file, such as the Object file, to the image records in the Photo/Audio-Visual file.

The way that other files in Vernon CMS link to the Photo/Audio-Visual file is through the Photo/Audio-Visual References window.

For more information, see Images and documents.

Note: If you have photographs, video footage, and audio material that is part of your collection, you should record those items in the Object file.

Identification window - Identification tab

Non-digital fields

• Non-Digital Reference

• Non-Digital Format

• Number of copies

• Location

• Non-Digital Notes

Digital fields

• Digital Filename

• Digital Format (read-only field)

Caption and description fields

• Caption

• Brief description

• Dimensions

Publication fields

• Publication Status

• Publication Notes

Identification window - Usage, Subject tab

Production details fields

• Production Person

• Production Role

• Production Technique

• Production Date

• Production Notes

Usage fields

• Usage/Restriction

• Usage/Restriction Notes

Subject category fields

• Subject Category

• Subject Category Notes

Condition fields

• Condition Keyword

• Condition Date

• Condition Notes

General flag fields

• General Flag

• General Flag Notes

Identification window - Source, Rights tab

Source details fields

• Source

• Source Role

• Source Date

• Source Notes

Rights fields

• Rights Holder

• Rights Type

• Rights Start Date

• Rights Expiry Date

• Rights Notes

Collection and credit line fields

• Collection

• Credit Line

Related Photo/Audio-Visual fields

• Related Record

• Relationship

• Relationship Notes

Identification window - Digital Metadata tab

Digital image metadata fields

• Metadata Property and Metadata Value

Other windows in the Photo/Audio-Visual file

• Correspondence History

• Document References

• Tasks & Their Costs

• Authority Management

• User Defined Fields

• User Views