Topic file

You can track and record the creation, approval and publication of any detailed description with the Topic file in the Activities module.

Overview

The Topic file can record, manage, and output content in a standard way for any type of display, such as:

• Descriptions of collection-level sets of objects

• Exhibition panels

• Wall labels

• Captions

• Blog posts

• Articles

The Description field is used for the main content of the article or label.

The Topic file is hierarchical, so you can link records to create the structure you need with the Hierarchy window.

You can record subject and association information with the Subject & Association window.

Links to other files

You can link to Object records and other Activity records through the Objects & Activities window.

You can attach documents and photo/audio-visual files documents through the Document References and Photo/Audio-Visual References windows.

Topic window - Name, Description tab

Status, type, and number fields

• Procedural Status

• Topic Type

• Topic Number

Topic details fields

• Name

• Classification

• Summary/Abstract

• Description

• Significance

Topic window - Administration tab

Request fields

• Requested By

• Date Requested

• Date Notes

• Active Date – Start

• Active Date – End

• Date Required

• Purpose

• Person In Charge

General fields

• Language

• General Flag

• General Flag Notes

Approval details fields

• Approval Name

• Approval Title

• Approval Date

• Approval Notes

Contributor fields

• Contributor Name

• Contributor Role

• Contribution Date

• Contribution Notes

Topic window - Rights, Access tab

Rights fields

• Rights Statement

• Rights Holder

• Rights Type

• Rights Start Date

• Rights Expiry Date

• Rights Notes

Access fields

• Web Address

• Access Notes

• Internal Notes

• Additional Information

Subject & Association window - Subject tab

Subject person fields

• Subject Person

• Subject Person Role

• Subject Person Notes

Subject category fields

• Subject Category

• Subject Category Notes

Subject place fields

• Subject Place

• Subject Place Role

• Subject Place Notes

Subject event fields

• Subject Event

• Subject Event Notes

Subject date fields

• Subject Date

• Subject Date Notes

Subject period fields

• Subject Period

• Subject Period Notes

Subject object fields

• Subject Object

• Subject Notes

Subject & Association window - Association tab

Associated person fields

• Associated Person

• Associated Person Role

• Associated Person Notes

Associated place fields

• Associated Place

• Associated Place Role

• Associated Place Notes

Associated event fields

• Associated Event

• Associated Event Notes

Associated date fields

• Associated Date

• Associated Date Notes

Associated period fields

• Associated Period

• Associated Period Notes

Associated object fields

• Associated Object

• Associated Notes

Other windows in the Topic file

• Objects & Activities

• Correspondence History

• Document References

• Photo/Audio-Visual References

• Diary

• Tasks & Their Costs

• Authority Management

• User Defined Fields

• User Views