Outward Rights, Reproduction & Use file

You can record and invoice reproduction rights sold or granted to other parties with the Outward Rights, Reproduction & Use file in the Activities module.

Overview

• You can schedule facilities for processing requests.

• The Outward Rights, Reproduction & Use file includes fields for recording request details, recommendation details, client order number, product information, delivery information and invoicing.

• You can copy credit lines and rights details from the Object record or Photo/Audio-Visual record.

• This file has the additional facility to specify a Photo/Audio-Visual record for any Object record linked to the Outward Rights, Reproduction & Use record. In this way you can control which image of an object or artwork is involved with the request. This feature is available in the Object & Activities window.

Outward Rights, Reproduction & Use window - Request tab

Status and request number fields

• Procedural Status

• Request No

Client/researcher fields

• Client/Researcher

• Client/Researcher Contact

• Client/Researcher Address

• Client/Researcher Phone/Fax

• Client/Researcher Email

Request fields

• Date Requested

• Date Required

• Request Notes

• Request Raised By

• Request Raised Date

• Request Purpose

Reproduction and market fields

• Reproduction Type

• Market Sector

Outward Rights, Reproduction & Use window - Administration tab

Use fields

• Intended Use

• Use Notes

• Quantity Produced

• Gratis

• Gratis Due Date

• Gratis Notes

Department, curator, and registrar fields

• Request Department

• Curator in Charge

• Registrar in Charge

Recommendation details fields

• Recommendation Name

• Recommendation Title

• Recommendation Date

• Recommendation Notes

Approval details fields

• Approval Name

• Approval Title

• Approval Date

• Approval Notes

Start and end dates fields

• Start Date

• End Date

Permission and general usage fields

• Permission Notes

• General Usage Notes

Outward Rights, Reproduction & Use window - Delivery, Invoice tab

Sent and returned fields

• Sent To

• Sent By

• Date Sent

• Agreed Return Date

• Date Returned

• Sent Notes

Invoice fields

• Invoice

• Invoice Number (read-only field)

• Invoice Date (read-only field)

• Total (including tax) (read-only field)

• Outstanding Amount (read-only field)

General fields

• General Flag

• General Flag Notes

• General Notes

Other party fields

• Other Party

• Other Party Role

• Other Party Notes

Other windows in the Outward Rights, Reproduction & Use file

• Objects, Photo/Audio-Visual & Activities

• Correspondence History

• Document References

• Photo/Audio-Visual References

• Diary

• Tasks & Their Costs

• Authority Management

• User Defined Fields

• User Views