Outward Rights, Reproduction & Use file

You can record and invoice reproduction rights sold or granted to other parties with the Outward Rights, Reproduction & Use file in the Activities module.

Overview

The Outward Rights, Reproduction & Use file in the Activities module lets you schedule facilities for processing requests. It includes fields for recording request details, recommendation details, client order number, product information, delivery information and invoicing.

You can copy credit lines and rights details from the Object record or Photo/Audio-Visual record.

This file has the additional facility to specify a Photo/Audio-Visual record for any Object record linked to the Outward Rights, Reproduction & Use record. In this way you can control which image of an object or artwork is involved with the request. This feature is available in the Object & Activities window.

Outward Rights, Reproduction & Use window - Request tab

Status and request number fields

• Procedural Status

• Request No

Client/researcher fields

• Client/Researcher

• Client/Researcher Contact

• Client/Researcher Address

• Client/Researcher Phone/Fax

• Client/Researcher Email

Request fields

• Date Requested

• Date Required

• Request Notes

• Request Raised By

• Request Raised Date

• Request Purpose

Reproduction and market fields

• Reproduction Type

• Market Sector

Outward Rights, Reproduction & Use window - Administration tab

Use fields

• Intended Use

• Use Notes

• Quantity Produced

• Gratis

• Gratis Due Date

• Gratis Notes

Department, curator, and registrar fields

• Request Department

• Curator in Charge

• Registrar in Charge

Recommendation details fields

• Recommendation Name

• Recommendation Title

• Recommendation Date

• Recommendation Notes

Approval details fields

• Approval Name

• Approval Title

• Approval Date

• Approval Notes

Start and end dates fields

• Start Date

• End Date

Permission and general usage fields

• Permission Notes

• General Usage Notes

Outward Rights, Reproduction & Use window - Delivery, Invoice tab

Sent and returned fields

• Sent To

• Sent By

• Date Sent

• Agreed Return Date

• Date Returned

• Sent Notes

Invoice fields

• Invoice

• Invoice Number (read-only field)

• Invoice Date (read-only field)

• Total (including tax) (read-only field)

• Outstanding Amount (read-only field)

General fields

• General Flag

• General Flag Notes

• General Notes

Other party fields

• Other Party

• Other Party Role

• Other Party Notes

Other windows in the Outward Rights, Reproduction & Use file

• Objects, Photo/Audio-Visual & Activities

• Correspondence History

• Document References

• Photo/Audio-Visual References

• Diary

• Tasks & Their Costs

• Authority Management

• User Defined Fields

• User Views