External File field

The External File field records files outside Vernon CMS, including web addresses.

How this field works

When you link a file in the External File field, you can double-click the row of the table to open the file.

Examples

• You could attach a research document to an Object or Person record.

• You could use attach a finding aid for archive items.

• You could record a web address (or URL) that relates to an object.

Field details

Field type

Filename

File locations

• Document References window in Object, Person, Event, Site, and all Activity files

• Object - Archive File/Item window - Allied Materials, Notes, Description Control tab

• Object - Archive Series window - Conditions, Allied Materials, Notes, Description Control tab

• Object - Accessory window - Production, Administration tab

Internal field name

DDE_FILENAME

Searching on this field

Select External File in Advanced Search or use a Select Statement.

Reporting on this field

This is how to select this field in Reporting.

• Field (Across the page) reports: Select External File Name.

• Group (Down the page) reports: Expand External File Details then select File.

You can't sort on this field.