Types of Cataloguing files
Get an overview of the major files in the Cataloguing module.
Object file
The Object file is the main file in Vernon CMS. It records all information about items in your collection, and has over 400 fields in more than 20 windows. You can link the Object file to most other files such as Person, Event, and Site.
Learn more about the Object file
Person file
The Person file can record any type of person related to Object, Event, Document, and Activity records. You can record historic and contemporary people and companies, and groups such as communities. Person records can link to one another to show familial or business relationships. They can have multiple names of varying types, such as acronyms, common names, preferred names, maiden names, known as, and aliases.
Learn more about the Person file
Photo/Audio-Visual file
The Photo/Audio-Visual file records photographic and audio-visual material relating to your records in other files such as Object, Person, and Event. When a Photo/Audio-Visual record is linked to a record in another file, you will see it in the Photo/Audio-Visual References window for that record.
Learn more about the Photo/Audio-Visual file
Document file
The Document file captures documentary support or reference material relating to your collection. You can also attach external links such as a link to an online resource, or a document saved on your server. You can link Document records to records in other files such as Object, Person, and Event. When a Document record is linked to a record in another file, you will see it in the Document References window for that record.
Learn more about the Document file
Event file
The Event file records any kind of event, from historical events, to events happening in your institution. This includes the place, type, and date of the event. You can attach Photo/Audio-Visual and Document records to Event records.
Learn more about the Event file
Site file
The Site file records details of geographic sites or archaeological sites. You can note information such as the latitude, longitude, altitude, geological description, geopolitical and historical notes, and access notes about the site. Site records can be standalone records, or you can link them to Object records.
Learn more about the Site file
Correspondence file
The Correspondence file records documents relating to your collection such as an external file of an email or a scanned copy of a letter. Correspondence can be in writing, verbal, historic, or contemporary. Correspondence records can stand alone, or they can be linked to records in other files. When a Correspondence record is linked to a record in another file, you will see it in the Correspondence History window for that record.
Learn more about the Correspondence file
Diary file
The Diary file schedules tasks for records in other files. You can assign tasks to users in the system, such as taking photographs, doing a condition report of an object, signing off a loan, or requesting a facilities report of a lendee organisation. Files that use Procedural Control can use the Diary file to schedule procedural control changes.
Learn more about the Diary file
Packing Unit file
The Packing Unit file makes location management easier. It records moveable locations, such as boxes, crates, and pallets. You can record information about construction, dimensions, and purposes. Packing Units can be moved in bulk so you can move a group of objects at once. They retain their own location histories that are searchable.
