Tools in Vernon CMS
This guide describes the tools in Vernon CMS.
Your main tools
Advanced Search
Search on all fields and combine searches.
List Manager
View and work with a list of records in a table format.
Reporting tool
Report on any file and group of records.
Portfolio
Save, manage, and share lists, searches, and templates.
Authority Options window
View and select the authority terms within an authority field or file.
General tools
User Preferences
Set your preferences for Vernon CMS which apply to your user name only.
Spellcheck File
Check the spelling of a field, a record, a list of records, or an entire file.
Field Usage Count
Run a report on how you use fields in different files. This can be helpful when cleaning up data.
Random Record Selection
Select a set of random records from your system. This is useful when auditing your records for data quality.
General bulk tools
Bulk Update
Update most fields and add new rows to tables in any file. The data must be the same for all records.
XML Import
Create or update many records in bulk. The data can be different for each record.
Text Find & Replace
Find and replace text in any text field for multiple records.
Bulk authority term tools
Authority Term Report/Replace
Report on, replace, update, and add authority terms in bulk.
Bulk Update of Term Usage Control
Update the usage of many authority terms at once.
Candidate Term Utilities
Apply a candidate status on all new authority terms and report on your candidate terms.
Bulk location tools
Bulk Move
Move multiple objects (or their parts) and packing units to a single new location or back to their individual Usual Locations.
Bulk Inventory
Inventory multiple objects (or their parts) and packing units to a single new location or back to their individual Usual Locations.
Batch Location Change
Move or inventory multiple objects (or their parts) and packing units to many different locations
Offline Location Recording tool
Record your location information while working offline.
Bulk image tools
Import & Link Images
Import Photo/Audio-Visual records and link them to Object records.
Bulk Update Photo/AV Metadata
Update the metadata of Photo/Audio-Visual records.
Specific bulk tools
Bulk Classification Update
Update the classification of objects or transfer the current classifications to the Previous Classification table.
Bulk Procedural Control Status Update
Update a group of records to a new procedural status.
Bulk Rights Update
Add rights data to Object, Photo/Audio-Visual, or Topic records.
Bulk Task Update
Add or update tasks and associated costs in Object and Activity records.
Bulk Valuation Update
Update object valuations by percentage increase or decrease or by a specific amount.
Diary tools
Diary Check
Display a list of all the current Diary Tasks associated with the logged-in user.
Calendar View
View Diary or Activity records in a calendar or agenda format.
Public access tools
Web Messenger
Update other applications with changes to your records in Vernon CMS.
Supervisor tools
Accession Number Format tool
Create, define, and manage accession number formats.
Audit tool
Report on and undo data changes.
Customised Configuration
Configure many different settings for your system.
Index Maintenance
Update, rebuild, and monitor your indexes.
Search tool
Maintain and customise search for your organisation.
Security tool
Manage the users and security groups at your organisation.
Activities tools
Activities Configuration
Configure your Activities files.
Inward Loan Renew and Outward Loan Renew
Create a new loan renewal record from a previous loan record.
Inward Loan Return and Outward Loan Return
Return loaned objects.
