Location Reason field

The Location Reason field records why an object, document, or packing unit is in a location.

Examples

• Exhibition Loan

• Outward Long Term Loan

• Conservation

• Temporary Storage

• Usual Location

• Display

• Research

• Inventory

How this field works

This field connects to the Location Reason file. By going to the Authority Management window of the Location Reason file, you can use two special Management Flag terms:

• Usual Location Flag
  Use this flag on any location reasons which should automatically update the Usual Location field in addition to the Current Location or Inventory Location fields.

• Check Rest Period Flag
  Use this flag to indicate any location reasons where the objects will be on display. When doing a location move with these location reasons, the system will warn users if any of the objects are currently in a light exposure rest period. The rest period information can be entered on the Object - Condition and Treatment window on the Light Exposure tab.

Field details

Field type

Authority field

Field locations

• Object - Identification window (read-only)

• Object - Location window - Location tab:

  • Current Location table (read-only)

  • Inventory Location table (read-only)

  • Movement Transaction window

  • Inventory Transaction window

  • Location History window (read-only)

• Document file - Administration window

• Packing Unit file - Identification window - Location tab

Internal field names

Object file

• Current Location Reason: CURR_LOC_STATUS

• Current Location Reason (all parts): CURR_LOC_STATUS_ALL_PARTS

• Inventory Reason: INV_LOC_STATUS

• Inventory Location Reason (all parts): INV_LOC_STATUS_ALL_PARTS

• Location History Reason: HIST_LOC_STATUS

Document file

LOCATION_STATUS

Packing Unit file

CURR_LOC_STATUS

Searching on this field

Select Location Reason in Advanced Search or use a Select Statement.

Reporting on this field

This is how to select this field in Reporting.

Object file

• Field (Across the page) reports:

  • Select Current Location Reason.

  • Select Current Location Reason (all parts).

  • Select Inventory Reason.

  • Select Inventory Reason (all parts).

  • Select Location History Reason.

• Group (Down the page) reports:

  • Expand Current Location (main details) then select Reason.

  • Expand Current Location (full details) then select Reason.

  • Expand Current Location (main details - all parts) then select Reason.

  • Expand Current Location (full details - all parts) then select Reason.

  • Expand Inventory (full details) then select Reason.

  • Expand Inventory (full details - all parts) then select Reason.

  • Expand Location History then select Reason.

You can sort on this field. Select Current Location Reason or Inventory Reason.

Document file

You can't report on this field in the Document file.

Packing Unit file

• Field (Across the page) reports: Select Current Location Reason.

• Group (Down the page) reports: Expand Current Location (full details) then select Reason.