Format a Listing report template

Change font type, style, size, and colour for the whole report.

Change background colour.

• Add header or footer.

• Align centre.

• Change font type, style, size, and colour.

• Insert date, time, page number, or file name.

Images will be included in the report.

A caption will display beneath images, showing data from the Caption field in the Photo/Audio-Visual record.

Only the first image attached to each record included in the report will display.

• Original images will be used in the report.

• This will not result in a full scale image. Instead, your original images will be resized to fit the space allocated to images (as specified in the column proportions section of the Layout tab).

• Images will be of a higher quality, however the file size of your report may be significantly larger than if you were to use derivatives or thumbnails.

• Thumbnail images will be used in the report.

• Images will be of a lower quality than if you were using original images, but the file size of your report will be significantly smaller.

• If you are creating a report with a large number of images, using thumbnails may mean the report will take less time to generate.

• Image derivatives will be used in the report.

• You may wish to use derivatives in a Group (Down the Page) report if using the original images results in a report that is too large, and thumbnails are not of a high enough quality.

• The size of the images (as they appear in the report) will be determined by the Images column on the Layout tab.

Group (Down the page) orientation only

Adjust the space for field labels, data and images.

Group (Down the page) orientation only

• Set images to display underneath field labels and data (by default, images display at the side).

• Set images to display at full size.

Group (Down the page) orientation only

Add a separator (horizontal line) between groups, rows and fields.

Add extra spacing between fields.

Add vertical lines between each column.

Add page breaks between records (start each record on a new page).

Split records across page boundaries.

Sequentially number records down the left-hand side of the page

Field (Across the Page) orientation only

• If you have added a Total or Average to a field or column in the report, the Grand Total box can add a description for the end value. For example, "Grand Total" or just "Total".

• Bold or italicise the grand total.

• Start the grand total on a new page.

Field (Across the Page) orientation only

• If you add a Break-on with a Total, Average or Record Count to a report, this setting will hide individual record fields, and just display statistical data.

• For example, you may want to run a report on valuation by department, but do not require a list of all the objects and their individual valuations.