Move an object to a location

Learn how to move objects in Vernon CMS. If you want to give a new object a location, you need to move it.

Steps

  1. Open the Object > Location window for the object you want to move, then click Move.

  2. In the Movement Transaction window, enter data in these fields:

    • Date, Time: These will show the current date and time, but you can delete these and backdate a movement.

    • Part:

      • This will default to 0-Whole.

      • If the object has parts, and one or more of the parts is moving to a different location to the others, you can enter the Part ID.

      • If you enter the ID incorrectly, or if there is more than one match, a list of parts will appear allowing you to select a part. You can also click Options to select a part.

      • If this is the first move for an object, you will need a location for every part.

      • You can enter Rest of Object for the remaining parts by entering a forward slash (/) into the field.

    • Reason: This will show up in the Current Location table on the Object - Location window. If you select Permanent Exhibit or Usual Location, the Usual Location field will be updated with the location you have entered.

    • Location: This will display in the Current Location table on the Object - Location window.

      • If you entered the reason as Usual Location, the Location field will update with the current usual location.

      • If the object is moving to an external location (for example, an outward loan), enter External Location in the Location field. Then enter the Person or Institution in the External field.

  3. In the Mover field, enter the person who physically moved the object.

  4. In the Authoriser field, enter the person who approved the movement.

  5. Optional: If you're moving the object into a packing unit, enter the packing unit in the Packing Unit field. The Location and External fields will fill with the details of the packing unit. A packing unit must already exist and be assigned to a location before you can move objects into it.

  6. Click OK.

  7. Click Save.

Tip: If you're a Supervisor user, you can change whether or not a location mover and authoriser are required when moving an object. To change these settings, go to Tools > System Maintenance > Customised Configuration then go to the Location tab.

See also