View your datafile security setup

You can see which files have security, and the level of access that groups and users have, by viewing the datafile security.

Steps

1. Go to Tools > System Maintenance > Security Tool.

2. Click Data File.
   

3. With the Datafile Security window open, click  Advanced on the toolbar to select the file (such as Object or Person) and click OK.

   • If a datafile is not listed, then all users can view, edit, create or delete records in that file.

     • To control access to a new file, see Secure another datafile.

     • To set a base level of security to all files, see Set default security for all datafiles.

   • If a datafile is listed, then groups and users must be given access to create, delete, view, or modify records, otherwise the file can't be accessed (unless the default datafile security allows it).

4. View the file's security levels:
   

   • The Record Level table shows whether the group or user can create, delete, view, or modify a record.

   • The Field Level table shows whether the group or user can view or modify a specific field in a record.