Browse all the terms in a field's search index

You can browse all the terms in certain fields with Advanced Search.

Overview

You can browse all the terms entered into a text field, the accession number field, or imprecise date field.

The index browser can be useful when: 

  • You're uncertain about what you're looking for and want to review all the words in all text fields or in a specific text field.

  • You think that data inconsistencies may hinder your ability to search.

  • You're looking for a record and remember only that a text field in that record contained a specific word.

  • You want to know how many entries you have starting with a particular string. For example, all accession numbers starting with 1985.

Steps

  1. Click Advanced on the toolbar to open Advanced Search.

  2. In the list of Search Fields, select a text field, accession number field, or imprecise date field and click Next.

  3. In the Search For field, click Options on the toolbar.

  4. In the Index Browser window, in the Search For field, enter a letter of the alphabet or a number to search for. The Entries Found box will immediately show the number of entries starting with that letter or number.

  5. In the Entries Found list, select terms and click Add to add them to the Entries Selected list. Alternatively, click Add All to add all terms to the Entries Selected list.

  6. Click OK. These entries will appear in the Search For box in Advanced Search.

  7. Click Next to see the number of search results and optionally refine your search.

  8. Click Finish to open your results in a browse list.