Edit a list

You can add records to a list, reorder a list, remove records from a list, or create a new list of selected records.

Add a record to a list

You can add a record to a list by entering a search term and pressing Enter.

  • If there are no records in a list, click in the first row.

  • To add records in the middle of a list, click a row, then press the Insert key on your keyboard.

  • To add records to the bottom of a list, click the last row, then press the Down arrow key.

In the Object file, you can enter terms relating to these fields:

  • Accession Number

  • System ID

  • Name/Title

  • Other ID

  • Artist/Maker

Reorder a list

  1. With the list open in List Manager, go to the Edit menu and click Reorder.

  2. Drag and drop records into the order you want, or select a record and use the arrow buttons.

  3. Click OK.

Select records in a list

You can select records in two ways:

  • Click on each record’s row number.

  • Select a block of records by clicking on the row number of the first record and dragging the mouse downwards to the last record in the block.

Remove selected records from a list

Go to the Edit menu and click Remove Selected.

If you have only one record selected, you can press the Delete key.

Keep selected records and create a new list

Go to the Edit menu and click Keep Selected.

Identify changed records in a list

You can get a list of all the records within a list that have been edited and saved in your current session.

Go to the Records menu and click Changed Records.

Reinstate a browse list

If you had a browse list of records open when you opened List Manager, go to the Records menu and click Reinstate Browse List. This will return you to the original browse list.

Even if you have added or deleted records, or combined it with another list, your original browse list will return.

See also