Update candidate authority terms in bulk

You can update all your authority terms with a Candidate status to another status, such as Approved, Obsolete, or Rejected.

Steps

1. Go to the Tools menu, then Authority Tool, then click Authority Term Report/Replace.
   

2. In Authority File, enter AU_STATUS and press Enter. The file Authority: Status will appear in the field. All available files will display under Files/Fields to Search.
   

3. Optional: If you only want to update your candidate terms for a specific file:

   1. Click  Add All to move all files/fields to the Files/Fields Not to be Searched.

   2. Scroll through the list until you find the file. For example, the Location file.

   3. Highlight it and click  Remove to move it back to Files/Fields to Search.

4. In the Authority Term to Report on or to be Replaced field, click  Options and select Candidate.

5. In the top right-hand side of the window select the Replace option.

6. In the Replace current term(s) with field, click  Options and select the new status. For example, Approved.
   

7. Optional: Click the Report button if you would like to see a report before you run this replace function.

8. Click the Replace button.